Term: 2 Years

Date: July (odd years)

Sobriety Requirement: 2 Years

Responsibilities of the Group Conscience Chairperson include:
•    Presiding over all GC and SC meetings.
•    Organizing the agenda.
•    Providing notice of the time, place, and agenda for regularly scheduled SC and GC meetings at least 14 days prior to the meeting.
•    Coordinating activities with other group officers and with those members who assume responsibility for hospitality, coffee making, meeting format, and other vital functions.

Term: 1 Year

Date: April

Sobriety Requirement: 2 YearsResponsibilities of the Secretary include:
•    Taking the minutes of the SC and GC meetings and providing a copy of the minutes to the committee not later than 7 days after the meeting takes place. The SC minutes shall note the date, time and place of the meeting, what business was transacted, which decisions or votes were made, and which members were present and absent.
•    Making copies of the guidelines available to members.
•    Maintaining the bulletin board at the meeting facility.
•    Maintaining the meeting notebook and meeting announcements.
•    Assumes the role of SC chairperson in the chairperson’s absence at SC or GC meetings.

Term: 1 Year

Date: July

Sobriety Requirement: 2+ Years

Responsibilities of the treasurer include:
•    Collecting all donations and depositing them in the group’s account at the designated financial institution once per week.
•    Perform as primary group bank account manager.  Maintain group checkbook requiring single signature and prudent reserve savings account that requires two signatures to complete transactions.  Treasurer shall be the primary signatory and Meeting Chairperson shall be the secondary signatory.
•    Maintain two bank accounts
•    Checking account for operational expenses ($1000 in operating account for meeting combined with literature and babysitting balances
•    Savings account for prudent reserve ($4000)
•    Maintain a ledger of all the group’s income and expenses.
•    Preparing and presenting a statement of the group’s financial condition as requested by the  SC and at scheduled GC meetings. The financial statement will reflect the following; income, source of income, itemized expenses, total income, total expenses and current balance.  Group ledger and bank account statements shall be available at GC meetings.
•    PPG treasurer is responsible for purchasing all coffee and coffee bar related materials (animal crackers, pretzels, creamer, cups, etc.)
•    Ensuring that the bank account meets all applicable state and federal regulations.
•    Reimbursing members for legitimate expenses incurred in the course of conducting group business.
•    Paying the rent to the church each month on or before the third day of the month.
•    Making contributions to other AA organizations such as Intergroup, district general AA service assembly, area general service assembly and GSO. Contributions to the organizations listed above are to be a percentage of the funds remaining after the group’s normal expenses have been paid and the prudent reserve has been set aside, as follows:
◦    Intergroup:40%,
◦    District:10 %
◦    Area:10%
◦    GSO: 40%.

Term: 2 Years

Date: October (odd years)

Sobriety Requirement: 2 Years

Responsibilities of the GSR include:
•    Representing the group at the district and area general service assemblies.
•    Informing the group about general service activities in the local area.
•    Receiving and sharing with the group all mail from the GSO including the newsletter Box 4-5-9, which is the GSO’s primary tool for communicating with the fellowship.
•    Assisting the group in solving problems, especially those related to the 12 traditions.
•    Provide receipts to treasurer for reimbursement of expenses incurred in the course of conducting group business.

Term: 2 Years

Date: October (odd years)

Sobriety Requirement: 1 Years

The Alternate GSR assists the GSR and attends meetings as required with and in the place of the GSR.  The Alternate GSR moves to the GSR position upon completion of the GSR’s term of office.  A new Alternate GSR is then nominated and elected.

Term: 2 Years

Date: January (ever years)

Sobriety Requirement: 1 Years

Responsibilities of the Intergroup Representative include:
•    Participating in the business meetings of Hill Country Intergroup.
•    Updating the group about the services and activities of Hill Country Intergroup.
•    Providing PPG meeting schedule information to Hill Country Intergroup.
•    Provide receipts to treasurer for reimbursement of expenses incurred in the course of conducting group business.

Term: 2 Years

Date: January (even years)

Sobriety Requirement: 6 months

The Alternate Intergroup Representative assists the Intergroup Representative and attends meetings as required with and in the place of the Intergroup Representative. The Alternate Intergroup Representative moves to the Intergroup Representative position upon completion of the Intergroup Representative’s term of office.  A new Alternate Intergroup Representative is then sought and elected.

Term: 1 Year

Date: July

Sobriety Requirement: 2 Years

Responsibilities of the Service Representative include:
• Working as group liaison with (1) the local AA groups needing speakers; (2) Intergroup, district, or area committees involved with correctional facilities; and (3) treatment facilities.
• Keeping the PPG members informed about local twelve-step activities in nearby institutions and treatment facilities and encouraging group members to participate.
• Provide receipts to treasurer for reimbursement of expenses incurred in the course of conducting group business.

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Term: 3 months

Date: Every Group Conscience

Sobriety Requirement: 3 Months

Responsibilities of the Coffee Capitan include:
•    Keeping refreshment supplies fully stocked, including coffee, filters, sugar, creamer, cups, stirrers, paper towels, and miscellaneous supplies.
•    Facilitate the making of coffee.
•    Cleaning the kitchen of the PPG meeting space after the meeting, taking out trash (including men’s and women’s restroom), replacing trash liners, rinsing the percolators, repacking all supplies, and storing the supplies for the next meeting.
•    Visually inspecting to ensure the kitchen is ready for the preschool to use the next day.  It is okay to leave it cleaner than you found it.
•    Provide receipts to treasurer for reimbursement of expenses incurred in the course of conducting group business.

Term:  Year

Date: January

Sobriety Requirement: 6 monthss

Responsibilities of the Literature Officer include:
•    Keeping literature fully stocked, including Big Books for newcomers, chips, brochures, and Hill Country Intergroup meeting schedules.
•    Ensuring that AA-approved books and pamphlets are available at the group meeting place.
•    Being familiar with the AA guidelines for literature available from the GSO literature coordinator.
•    Familiarizing members with the AA Grapevine, the international journal for AA.
•    Participating in the activities of the Hill Country area’s Grapevine committee.  Providing copies of the Grapevine for members to read/purchase.
•    Collecting donations for purchases and forwarding the donations to the Treasurer.
•    Provide receipts to treasurer for reimbursement of expenses incurred in the course of conducting group business.

Term: 1 Year

Date: April

Sobriety Requirement: 6 Months

Responsibilities of the Hospitality Czar include:
•    Facilitating setup and take down of the meeting room.
•    Facilitating the greeting of attendees at the door.
•    Insuring that cigarette butts are cleaned up from in front of the building.
•    Provide receipts to treasurer for reimbursement of expenses incurred in the course of conducting group.

Term: 1 Year

Date: July (Can be re-elected yearly)

Sobriety Requirement: 5 Years

•    The meeting chairperson shall be elected by the GC for a term of one year, may serve consecutive terms, and is required to have a minimum of 5 years of consecutive sobriety.

Term: 1 Year

Date: July

Sobriety Requirement: 6 Months

Responsibilities of the Webmaster include:
•    Ensuring all content on PPG website is up to date.
•    Drafting summary of previous meetings topic and posting on website.